Every licence, certificate, card and screening date lives on the person's profile, and the Hub counts down from it. You're warned at three months, two months and one month. Anyone who's lapsed can't be put on a shift.
Your current spreadsheet goes in once. Columns are matched on screen; dates in any format.
Each person's licences, certificates, screening and inductions on one page.
Staff photograph their badge from their phone. The office checks it once and marks it verified.
Every item counts down. The overview shows anything inside three months.
Three months, two months, one month, and expired. Each only once, so nobody gets nagged.
The rota won't suggest anyone whose licence has lapsed for a site that needs it.
Each site records what the job needs: which licence types, which skills, whether a site induction is required, and whether the client has approved or barred particular people. Staff profiles record what each person holds. The rota matches the two.
New starters get a link, check their details, add their next of kin, photograph their badge and say how far they'll travel. The office approves them once and they're ready to roster.
SIA licences by sector, BS 7858 screening, first aid, site inductions.
CSCS and CPCS cards, plant tickets, asbestos awareness, working at height, first aid.
Licence checks, insurance and MOT dates for company vehicles.
DBS checks, COSHH training, keyholding authorisations.
Insurance renewals, accreditations, contracts with end dates.
If it has an expiry date, it can be tracked and warned about.
It turns red on the overview and in the person's profile, and the rota stops suggesting them for any site that needs that licence. The office decides what to do; the Hub makes sure they know.
You can, but you won't want to. Once the Hub has the data, it's always up to date, because staff keep their own details current and the office records renewals as they happen.
Warnings show in the Hub for everyone with the right role. Email and text alerts are part of the Reminders & automation module.
Yes. Previous licences and certificates stay on the profile when a new one is added, so you can show what was in date on any given day.
Built from your regular shifts and the right people. Drop-outs covered in minutes.
Read more →Shifts, availability and their own details, on their own phone. No app store.
Read more →The chasing and checking that used to be someone's Friday afternoon.
Read more →Bring it along, whatever state it's in. We'll import it in front of you and show you what's due.
Book a demoOr email shae@worksystem.uk · ring 07707 936959