Cleaning rounds, maintenance visits, keyholding, grounds: facilities work is the same jobs on the same days at the same sites, done by people who move between them. The Hub creates the work, puts the right people on it and keeps a record the client can see.
The client says the bins weren't emptied on Tuesday. Nobody can prove either way. In the Hub, the checklist was ticked at 20:40 by a named person, with a photo if you want one.
A cleaner is off, three sites need someone tonight, and only some staff are DBS-cleared for the school. The Hub lists who's cleared, free and nearby.
Hours of copying dates into a document. The Hub drafts it from the visits that were actually logged.
In the order most businesses switch them on. Add or skip any of them.
Office opens the overview: one site uncovered tonight, consumables low at Riverside, two DBS renewals inside two months.
Tonight's gap opened; two cleared, free staff listed; one messaged; covered.
Evening team ticks off the Riverside checklist from their phone, photographs the one thing that needed reporting.
Client reports drafted for every site from the visits logged. Office reviews and sends.
If you want them to. A client can be given a link to their own site's completed checklists and reports, and nothing else.
Yes. Shifts are per site, staff can be on several in a day, and the Hub checks for clashes and travel between them.
Not to start. Ticking the checklist from the phone gives you a time and a name. If a client needs scanned proof, scan in and out can be added per site.
Bring your site list and this week's rota. We'll show you the same week, including the recurring work created for you.
Book a demoOr email shae@worksystem.uk · ring 07707 936959